AI for healthcare practices
Intake, scheduling, documentation, and patient assistants built HIPAA-first — signed BAA, BAA-covered models, audit logging — for clinics, groups, and medical device companies.
Starting from $7.5k HIPAA-compliant AI from $7.5k · typical $7.5k–$45k
Patient intake and scheduling
from $7.5k
Patient Q&A assistant
from $7.5k
Documentation support
from $10k
Prior auth and referral automation
from $12k
Free discovery call · response within 24h · no commitment
In short
Rocket Systems builds HIPAA-compliant AI for healthcare practices and medical device companies: patient intake and scheduling assistants, clinical documentation support, prior-authorization and referral automation, and device companion software — under a signed BAA, with BAA-covered models, PHI minimization, and audit logging. Engagements start at $7.5k (typically $7.5k–$45k) and serve clinics and groups across Los Angeles, Orange County, and California.
Healthcare
Who we work with in healthcare
Healthcare is where governance stops being a nice-to-have. Every assistant we build for a practice runs under a signed BAA, uses BAA-covered models, minimizes PHI in prompts and logs, and keeps a human in the loop for anything clinical. That discipline is documented on our HIPAA-compliant AI development page and in the HIPAA AI checklist; this page covers what practices and device makers actually build with it.
- Medical and dental groups with front-desk queues and no-show problems
- Specialty clinics buried in prior authorizations, referrals, and faxes
- Medical device companies needing companion apps and clinician dashboards
- Health-tech founders who need HIPAA done right from the first commit
AI use cases for healthcare practices
- Patient intake and scheduling from $7.5k
Collects demographics, insurance, and reason for visit; books into your PM system; sends reminders that cut no-shows. - Patient Q&A assistant from $7.5k
Hours, directions, prep instructions, billing, and portal help from your approved content, with staff handoff — no clinical advice. - Documentation support from $10k
Visit-note drafts, letters, and summaries for clinician review, inside your EHR workflow. - Prior auth and referral automation from $12k
Reads faxes and portals, assembles submissions, tracks status, and escalates denials to staff. - Medical device companion software from $15k
Patient apps, clinician dashboards, and data pipelines documented for your QMS and FDA pathway. - Revenue-cycle assistance from $8k
Eligibility checks, claim-status follow-up, and denial categorization for the billing team.
How we handle PHI
Signed BAA before any data moves; BAA-covered model providers (or private deployment); PHI minimization and de-identification where the task allows; encryption in transit and at rest; role-based access; full audit logging; and a documented incident process. Vendor questions to ask anyone — including us — are in the HIPAA AI vendor checklist; device-specific guidance is in medical device AI compliance.
What healthcare AI costs in 2026
HIPAA adds a compliance layer on top of the engineering, so budgets start higher than consumer chatbots: intake and patient assistants $7.5k–$15k; documentation support $10k–$25k; prior-auth and referral automation $12k–$30k; device companion software $15k–$60k+. Running costs are typically $300–$1,000 a month including BAA-covered model usage. Detail in AI for medical practices.
Where we work with healthcare organizations
Most of our healthcare work is in Los Angeles and Glendale — see HIPAA-compliant AI for Los Angeles practices — with medical device clients in Irvine and Orange County. We deliver on Pacific hours from our California base and meet in person across Los Angeles, Orange County, San Diego, Sacramento, and the Bay Area; East Coast and international clients work with us remotely on US contracts with full IP assignment.
Process
How an engagement runs
Discovery
A free call, then a short discovery phase: your workflows, data, constraints, and the smallest scope that proves value.
Scope & guardrails
A written proposal with architecture, compliance plan, timeline, and a fixed cost — plus what the assistant will refuse and when it hands off.
Build & evaluate
2-week sprints with a working demo at each, tested against real questions and documents from your business before launch.
Launch & iterate
Production launch with monitoring and analytics, then iteration month-to-month — or a documented handover with full IP.
FAQ
Common questions from healthcare practices & medical devices
Do you sign a BAA?
Yes, before any PHI is shared, and we only use model providers that sign BAAs or deploy privately. Our HIPAA practices are documented on the HIPAA-compliant AI development page and in our checklists.
Which EHR and practice management systems do you integrate with?
Epic and athenahealth via their APIs, eClinicalWorks, NextGen, Dentrix, Open Dental, and most systems with FHIR or an API. Where only faxes and portals exist, document extraction handles intake.
Will the assistant give medical advice?
No — it is configured to answer logistics, prep, billing, and portal questions from your approved content and to route anything clinical to staff. Documentation tools draft for clinician review and never finalize notes on their own.
How much does HIPAA-compliant AI cost?
From $7.5k for intake or patient assistants; $10k–$25k for documentation support; $12k–$30k for prior-auth automation; device software from $15k. Typical engagements land at $7.5k–$45k with a written fixed quote after a free call.
Start here
Discuss a HIPAA-compliant project
Tell us about your business and the workflow you want to fix — a written response within 24 hours, no commitment.
- Product demo
- Custom build
- Staff augmentation